Importance of Being Self Organized at Work

Self-organization can be defined as the process whereby complex systems consisting of many parts tend to organize to achieve some sort of stable, pulsing state in the absence of external interference.

Being organized helps us in various aspects of our life, specially in a working environment where we have to cooperate with a lot of people on day to day bases and manage our work and personal life also, so if one has a good grasp over the concept of self organization, it really goes a long way.

Keeping organized at work can also be useful for your productivity and your health

Poor organization can be a source of stress — and all the adverse effects that can have on our wellbeing.

  1. Make a To-Do List:

Take time either beginning of the day or just before you go home, to list what you need to do. Try to put items in order of importance. You’ll always stay on top of your workload if you can reference a list — and you’ll get a great sense of satisfaction once you cross something off.

2. Set Your Goals:

You don’t know hoe to spend your time unless you know what’s important. So work out what will help you succeed . What for you need to raise your profile? To get the next promotion? Studies shoe many people who do well in life set themselves goals.

3. Priorities:

Once you know where you are going, you can prioritize. Put more time into the things that will give you the most benefit. Once you know where you’re going, you can priorities.

4. You can’t add hours to the day:

Start by recognizing that there are only 24 hours in the day and no one can work all of them. If you’re constantly working long hours, then you’re more likely to make you burn out than achieve brilliant results. If you can manage your time effectively, you shouldn’t need to stay late.

5. Know Yourself:

Usually we’re most alert in the morning, so you should do your best work and then plan your day around this. Generally it’s a good idea to do smaller and easier tasks when your energy is low, and tackle more challenging tasks when your energy is high.

Being (de)organized in the workplace

A lack of organization can be a real problem in the workplace. Keeping your colleagues waiting because you are late to an important meeting, or not being able to find the document you need when you need it isn’t a great look.

The Importance of being organized at work:

  • Boosts productivity
  • Reduce your stress levels
  • Present a more professional approach to colleagues and clients
  • Find what you need, when you need it
  • Be consistently on time
  • Meet your deadlines more easily

WHO has said that “since health is not merely the absence of disease or infirmity, but a positive state of complete physical, mental and social well-being (WHO, 1986), a healthy working environment is one in which there is not only an absence of harmful conditions but an abundance of health-promoting ones.”

It’s not too late for a stress-busting new Spring Clean — so use these simple steps for getting organized at work.

# Have a clear out

Get rid of any papers you no longer need — and delete electronic files you no longer need too.

# Adopt a filing system

If you haven’t already, organize all your electronic and paper records into a simple filing system that both you and your colleagues can search quickly. And ensure your filing logic matches across both systems!

# Organize your agenda

Book your time in your planner — even for simple tasks. And synchronize this across all your devices so there is no excuse for being organized and on time!

# Allow yourself time to think

Go as far as blocking out the “creative space” periods you need in your diary. It isn’t always productive to fill your journal with meetings — thinking time is equally important. Leaving periods blank in your log c

# Set alerts

Help yourself get into the habit of organizing your time using your diary by setting alarms for your tasks and meetings.

# Consider a task management solution

Bullet Journaling is a great way to keep yourself focused on the most critical functions of the day.

Once you have got yourself organized, you can focus on proactively creating health-promoting conditions.

Think about what you can do to promote good healthy working practices in your office and work with colleagues to implement them so everyone can benefit.